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Bride’s Full Name:
Whether it’s your wedding or simply a small gathering, every event has important details. Help us to get a feel for your event by completing the following questionnaire. Be as thorough as possible, but also be open-minded. We may have suggestions for you! Any event requires a great number of details. Below are a few questions that should be answered prior to our preparing a quote or menu for your event.
Not every question will pertain to your event. For those that do not apply, simply mark N/A.
Groom’s Full Name:
Date of Event:
Location of Event:
Number of Guests:
What time will the reception start and end?
Do you have an Event / Wedding Coordinator?
Who will be the contact person? Phone/email:
Is there a contact person at the site of the event? Phone/email:
Formal or informal, picnic-style or five courses plated, every event must have capable staff. FINE GASTRONOMY employs an experienced and cheerful staff for all of our events. What type of service you require? (i.e. Sit Down Plated, Buffet, Hors D’ouvres,Vegetarian…)
Please describe how you would like the order of events to take place. (i.e. guests arrive, cocktail hour, meal, toasts, dance, presentation/program…)
Would you like:
SERVICE STAFFING
SERVICE
CONTACT INFORMATION AND PARTICULARS
If you are serving hors d’ oeuvres, what type of service would you prefer?
What type of seating arrangements?
What is your overall expectation for service style? Is it casual or a more formal event?
BARTENDERS AND OTHERS
Will bartenders be needed?
Will you be requiring staff for cocktail service? (Passed cocktails, wine, or beverages)
Are there any other staffing needs you may need such as valet attendant, greeters, etc.?
UNIFORMS
How would you like our staff to be dressed? (Regular uniform - black slacks, brick button down shirt, black tie, and black aprons; or tuxedo – black slacks, white button down, black tuxedo jacket and bow tie)
MENU SPECIFICS
Is there a culinary theme required? (Brazilian, Italian, Mediterranean, Hawaiian, Holidays, etc?)
What types of foods? Hot or cold preferred?
Will you be providing a wedding cake or would like FINE GASTRONOMY to provide?
How about desserts?
(truffles, cookies, mini pastries, specialty, etc)
MENU REQUIREMENTS
Will you be requiring a vegetarian option? How will this be handled?
Do your guests have special restrictions or dietary requirements that you know of? If so, what are they?
Are there any other aspects of dinner service you feel need to be addressed?
BEVERAGES
Every event will need beverages, whether that means open or cash bar, or bottled water. Let us know what you’d like! Fine Gastronomy can supply sodas, bottled water, juices, and mixers. We cannot supply liquor. However, we can serve it.
Will there be a bar? We may suggest the size and number of bars depending on the number of guests.
What types of beverages will be needed? (Liquor Beer Wine Champagne Specialty (Caipirinhas, Martinis, etc.)
Do you need us to handle every aspect of the bar? including:
•Glassware
•Napkins
•Bottled water (Sparkling and/or Mineral)
•Sodas
•Juices
•Ice
•Mixers, straws, garnishes, barware, etc.
Do you want tea and coffee service?
If yes on tea and coffee, do you want these available at a:
BEVERAGE DURING THE MEAL
Will you be pouring a beverage specific to mealtime?
If yes, what?
Are you planning a toast?
If so, when and with what?
Are you planning after-dinner beverages?
Are there any other aspects of beverage service you feel needs to be addressed?
LOCATION, ROOM ARRANGEMENTS
Whether the site that you have chosen has tables and chairs and all the necessary equipment, or if you need to create a space outdoors or under a tent, FINE GASTRONOMY can assist you in these details.
What type of layout do you envision?
Are floor plans available from the venue?
Please, specify if you need FINE GASTRONOMY to provide any of the following: We will make a visit to the site to determine spaces and we may suggest table sizes, formats (round, rectangular, etc.).
•Buffet Table
•Guests Table
•Cake Table
•Registry Table
•Gift Table
•DJ Table
•Coffee/Beverage Table
•Bar Tables
•Table Linen
Will the tables be numbered? If so, how?
How many guests per table do you envision?
Is space required for program or entertainment?
Is there a staging area avail-able for FINE GASTRONOMY?
If yes, what can you tell us about it?
When will FINE GASTRONOMY be able to be on site for setup?
How long do you have the facility booked for?
FACILITY/EQUIPMENT
Is there an onsite kitchen facility?
If so, what type of equipment is available for us to use?
Linens?
Would you like us to include China Plates, Stainless Steel Flatware and Glasses or disposable supplies?
If yes, what colors are you envisioning?
•Oven
•Refrigerator space
•Counter space or prep area for staging
•Water
•Electricity
APPLICABLE COSTS
Cost will be determined based on the above questions and final determination of event particulars. Whenever possible, we ask that potential clients provide a budget range. This allows us to provide the most accurate estimate possible, the first time.
What is your approximate budget for catering?
We thank you for taking the time to complete this questionnaire to help us create a memorable event for you and your guests alike. We will be contacting you as soon as possible.
Phone: 240.535.6430 or 240.464.6051 e-mail: AnaLuizaGodoy@FineGastronomy.com
